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Set your goals - make the plans - artfully create your life - live it beautifully. Grab the good chocolate and find your muse.

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Home » #InMy10Minutes

Why Record Your Completed Tasks?

November 16, 2021 7 Comments

Why Record Completed Tasks? Here's what I discovered when I started writing down the things I accomplished - how it helped motivate me and improved my self-care | ChocolateMusings.com

Why record your completed tasks? Isn’t it enough to do a bunch of tasks and feel satisfaction at the time? In this post, I’ll describe how recording my completed ’10-minute tasks’ each day reduced overall overwhelm, led to a feeling of accomplishment, and refreshed my mindset. Which, in turn, resulted in more motivation to keep going day in and day out.

Read this post to find out more about my 10-minute task list. Here’s the original spread vs. the new spread in my current bullet journal. Most of the tasks are the same!

I love this mind map format for task lists – because it makes them feel equally important. I don’t do the same task every time because it’s at the top of the list.

Table of contents

  • Create a 10-Minute Task List
  • Don’t Plan it Out
  • Why Record Completed Tasks
  • Add Every Accomplishment
  • Create a Go-To To-Do List
  • Give Yourself Some Credit
    • Pro Tip:
  • Today for My 10 – My Recorded Finished Tasks
  • It Doesn’t Take Long to Record Your Completed Tasks
  • After-the-Pen Examples of Recorded Completed Tasks
  • Take The Challenge:
  • Moms Need Timeouts Too!
  • Question:

Create a 10-Minute Task List

When I started bullet journaling, I remember a conversation with my husband where I felt dejected by all that I had to do and never felt like I got anything done. I know you’ve been there, too. No matter how hard you try, your to-do list grows faster than you can cross items off of it.

That’s when I came up with the 10-Minute Task List. If I found a snippet of downtime, I’d refer to the list of repeating chores and to-dos and see how much I could get done in those few spare minutes. Seeing how much I could do during those few clusters of minutes felt terrific. But then, the next day, I’d feel that same frustration by having too much to do and not seeing a dent in the tasks. That’s why I started recording my completed tasks.

Have 10 Minutes? 10 Minute Task List in Mind Map form in My Bullet Journal - Go to Collection reference for getting tasks done in a short amount of time | ChocolateMusings.com
Original Spread
Have 10 Minutes? 10 Minute Task List in Mind Map form in My Bullet Journal - Go to Collection reference for getting tasks done in a short amount of time | ChocolateMusings.com
New Spread

Don’t Plan it Out

In his original bullet journal format, I know Ryder Carroll uses a list format to jot all his tasks down. It’s what helped him manage his overwhelm. Similarly, recording your completed tasks creates an irrefutable record that you did get something done, even when you feel like you didn’t.

However, these 10 minutes don’t require you to plan beforehand. You take advantage of a sliver of time and furiously work from a suggested list. Getting done what you can. Then the fact that you record it afterward focuses your attention on what you did, instead of looking at a half-crossed-off to-do list.

Keep in mind I’m not saying that you shouldn’t keep a running to-do list. Instead, I’m saying to keep a tally of everything you did in a separate “Ta-Da” list so you don’t compare the overall task list to what you accomplished.

Why Record Completed Tasks

When the feeling of overwhelm and defeat kept coming back day after day, I realized that I needed to write down what I did. When I’d glance over the list of ‘done items’ later on, I had to acknowledge that I did more than I remembered. And that’s a good feeling.

Blue Box #inmy10minutes - list out all the things you accomplished - you might be amazed at how much you actually got done vs. what you think you got done. That's why it's important to jot it down!Read about the other benefits in this post | ChocolateMusings.com

Give yourself credit where credit is due, and write down what you do during your 10-minute task sprints. This is part of my self-care regimen and the effort to be kinder to myself. We can all afford to be a little kinder to our minds.

When I started writing my finished tasks, I noticed a reduction in my overall overwhelm. It wasn’t that my to-do list was shorter. It was that I was giving myself credit for the effort that I was putting in. It’s been said repeatedly that we are not kind enough to ourselves. Recording your completed tasks so you can briefly bask in the accomplishment creates a gateway for building confidence and self-esteem and living a life where you’re more gentle with yourself.

Why Record Completed Tasks? Here's what I discovered when I started writing down the things I accomplished - how it helped motivate me and improved my self-care | ChocolateMusings.com

Add Every Accomplishment

Give it a try. If you do a 10-minute task sprint and get 2 or 3 things done, start making a list of all the things you did. Add every accomplishment to your ‘look what I did’ list. Then see what effect it has on your mental state. Test it, and see if it reduces your overwhelm and lifts your spirits.

You might find the motivation to keep going. Just like an object in motion tends to stay in motion, a person motivated stays motivated.

10-MInute Task List in Mind Map Format - List of tasks you can do in 10 minutes or less | ChocolateMusings.com

Create a Go-To To-Do List

I created a go-to to-do list with tasks I could do around the house in 10-minutes or less. This 10-minute task list in mind-map form was the catalyst for helping to reduce some of the overwhelm I felt daily because it all felt like ‘too much.’ Your task list will likely be different than mine.

After working on the to-do list, I created a little space in my bullet journal to write down the tasks I did in those 10-minutes. Recording those completed tasks certainly made me feel better, which helped reduce my overwhelm. Writing it down provides proof (to me) that the week isn’t wasted, and it turns into a personal show-and-tell of the things I was able to get done.

Every once in a while, I’ll call out to my husband, “I’m going to do a 10”. And immediately understands that I’m going to clean fast and furious or take a break for a few minutes to try and feel like I was accomplishing something. He loved the idea and noticed a difference in my anxiety levels afterward. I could also tell that my focus level increased following a 10-minute break.

Weekly Bullet Journal Spread with a place to write my 'ta das' (I call them #inmy10minutes) or things that I've done. It works as a confidence boost and adds to my self-care | ChocolateMusings.com

Give Yourself Some Credit

If you struggle with these same thoughts, try recording the things you get done (no matter how small they are). Make a list for the week of the menial (but finished) tasks you did all week long. Give yourself some credit. This process will work wonders for your overall view of yourself, especially if you record your finished tasks consistently for a few weeks.

Pro Tip:

You don’t have to create a 10-minute task list if you don’t want to. You can use your everyday task list instead. I promise you’ll be surprised about how fast you work when you focus and are trying to beat the timer. I love creating a mind-map-style task list, so one section doesn’t seem more important than another section.

Today for My 10 – My Recorded Finished Tasks

Here’s a classic example of when I started doing something, I kept going after the 10 minutes was up (but not much longer) because I felt so motivated. This one was probably two sets of 10 minutes.

First of all, I took a deep breath. Then, I cleaned the bathroom sink and the mirror. After that, I cleaned up and organized all the kid’s toothbrushes and toothpaste, discarding dried-up tubes of toothpaste and old toothbrushes. Next, I picked up tissue scraps from the floor, scrubbed the toothpaste off the counter, and cleaned the toilet.

Onto the floor next, which I scrubbed. Following the floor, I checked and arranged their shampoo and soap bottles in the bathtub. Six minutes down.

Recorded task list - a fun way to doodle your day & record the things you accomplished | ChocolateMusings.com

I could stop there, but I decided I had a few more minutes and gladly made my way to the kitchen, where I quickly emptied the dishwasher and filled it with spare dishes in the sink. I cleaned out the baby’s high chair – we had rice, and it was a mess! But it looks great now. Lastly, I swept and scrubbed the floor.

Whew! Don’t you just love that feeling of getting all those nagging tasks done?

It Doesn’t Take Long to Record Your Completed Tasks

Once I finished the myriad of tasks, I took one more minute to jot them all down. It’s amazing to look back each week and feel a sense of accomplishment when otherwise I might have criticized myself for not using my time wisely. Recording these finished tasks changes my perspective and reduces my daily overwhelm and anxiety. You don’t have to create this sheet of doodles. Making a list is good enough.

These 10-minute tasks have really changed my life. I only wish I had thought of it sooner. I’d love to know what you do in your 10 minutes. Use #InMy10Minutes and tag me @ChocolateMusingsCreates on Instagram.

After-the-Pen Examples of Recorded Completed Tasks

Here are some real-life examples of my recorded tasks using #inmy10minutes. One week, I cuddled with my little one for 10 minutes. Another week, the whole family was sick, but I made an effort. In other weeks, I recorded a long list of completed tasks. Consistently recording my 10-minute efforts is what makes the difference, and I give myself credit for the efforts I put in.

#inmy10minutes accomplishment box - where I take 10 minutes, do as many tasks as I can then I write them all down so I can give myself a little credit | ChocolateMusings.com
Even when the week is rough like this one - I love seeing whatever effort I made. Recording completed tasks gives a sense of pride and motivation to keep moving forward | ChocolateMusings.com
Purple #inmy10minutes recorded completed tasks. Seeing this list of things I did, gives me a boost to keep going - give credit where credit is due and recognize all your efforts | ChocolateMusings.com
Blue Box #inmy10minutes - list out all the things you accomplished - you might be amazed at how much you actually got done vs. what you think you got done. That's why it's important to jot it down!Read about the other benefits in this post | ChocolateMusings.com

Take The Challenge:

Here’s your challenge – just try it out for a week and see if you have a cleaner house and an improved mental state.

  • Take 10 Minutes
  • See How Much you Can Get Done
  • Record What Your Completed Tasks (this is the important part)
  • Be Proud of Yourself
  • Repeat

The key is to write it down and give yourself credit. It’s not important what you got done in those 10 minutes. What is important, however, is letting yourself see your successes and recognizing your efforts. Try it for a week.

Instead of taking 10-minute bursts, take the challenge at work or at home. After each hour, use one minute to list all the things you got done. Keep a running tally of your ‘Ta Das’ or completed tasks. Review it at the end of the day and end of the week. Give yourself a pat on the back because you deserve it.

#InMy10Minutes Challenge - take 10 minutes to do as much as you can, then record the tasks you finished. Repeat each day. The effect is more than just a cleaner house. It changes your mental view point as well. Try it out. | ChocolateMusings.com

Moms Need Timeouts Too!

Sometimes, instead of cleaning, I take 10 minutes and put myself in ‘time out.’ Moms need timeouts too. And some days, instead of doing tasks, I take 10 minutes to restore my mental health by reading a book that I wouldn’t read otherwise. It is a book I want to read, and I do it for fun. Sometimes I take 10 minutes to cuddle with a kid who needs attention. It’s hard to slow down when there are so many things happening. But if they need it, use your 10 minutes and give them all that attention. Remember to record it – those are important moments. They’re not a task, but they need to be written.

No matter what I do during these snippets of time, I make sure to record these completed items because writing down these finished ‘tasks’ reduces my overwhelm and gives me confidence. Then I look back over the week and realize how many things I got done. If you try this challenge, I think you’ll find that you get more done than you realize. Give yourself a little credit. This is why I record my completed tasks because it helps me do more and feel better about myself.

Question:

What do you do with your 10 minutes? Let me know!

Remember to plan your life so that you live beautifully, and don’t be afraid to try something new and find your inner muse. ~Tricia

7 Comments
Filed Under: #InMy10Minutes, Artsy Planner Spreads, Blog, Bullet Journal, Get Organized & Start Planning, Planner Spreads Tagged: #InMy10Minutes, 10 minute tasks, 10 minutes, changing my life, how do I get everything done?, in my 10 minutes, motivation, motivational, quick cleaning, tasks, to do

Battle With Stuff #2: How to Create Decluttering Habits

May 16, 2019 5 Comments

How to Create Decluttering Habits

Create your Own Declutter Habit Plan | Create, Do, Conquer the Everyday Clutter | ChocolateMusings.com #declutter #organize #plan

Hey! Welcome back! Here is post #2 in my Battle with Stuff Series – I call this one Decluttering for Life. It’s all about creating putting those decluttering habits on autopilot.

I’m excited to show you what I did to make decluttering and straightening my house a daily part of my routine. This process helps me identify the biggest “Clutter Problem Areas” for my house, what I would “ideally” see and what I’m going to do about it.

Read Post #1 Here

I hope that it will help you and help you start thinking about what you can do in your home in small snippets of time rather than waiting for a big chunk of time or feeling like you ‘wasted’ an entire Saturday or weekend just to have it fall back into disarray the moment your kids get home from school.

My Ah-a Moment for Creating Decluttering Habits

In the last post, my aha-moment was that decluttering is not a one-time event, it’s an everyday battle that requires specific decluttering habits to combat the on-going clash between all the things and the ideal view I have in my mind’s eye for each room in my house.

Now here’s the hard question: How can I make a habit of decluttering my life? Because it’s not just one act, it’s an everyday movement to keep stuff from taking over every inch of space. Part of my clutter is the everyday neglected chores. The laundry that piles up, the dirty dishes scattered after cooking a meal. All. the. legos.

I knew I needed to identify specific times and events that helped me take care of the ‘clutter problem areas’.

What To Do First

First, I started with the known – my schedule. And then I will figure out where the problem is and how to tackle it with clearly defined decluttering habits.

You can think about your schedule and the sequence your day follows. Make a list of the things you do every day starting when you wake up to leave the house then what you do when you return home.

My Schedule:

I go to work at 9:30 am every day. I get up with my kids at 6:30 every day, and the oldest two leave at 7:20 when the bus whisks them off to school. We get home at 4:30 after taking one of my friend’s kids home from daycare. From there it’s homework (which drags on forever) dinner prep, dinner, and then it’s time to get the little one to bed followed by the other two with some spare moments in between.

If you saw my Ideally Planned post a while ago – the day is rarely ideal. Maybe I need to declutter my day as well….But that’s a story for another time.

Do you feel like your days are also cluttered with ‘stuff’? Such as stuff to do, stuff to finish?

Here’s the Plan to Create Decluttering Habits:

Declutter Habit Key: Use snippets of time to keep areas organized, and doing specific tasks when other known events take place.

For instance: Dishes in the morning while the kids were making lunches. Sweeping while talking to mom on the phone. (Does anyone else do this? Just me?)

Nightly Decluttering Habit: Just before switching the light off in my office nook – look at my desk before turning out the light at night and taking a minute to put away the markers, throw away the scraps of unused paper, nestle all the pens back in their spot, plug in my iPad, set out my planner for the next morning, dump any dirty watercolor water. Generally, straighten before going to bed. That way, I wake up with a clean area – a place to work in the morning with fresh ideas. Rather than worrying about the mess from the day before.

Create Clutter Busting Habits - Grab your Free Worksheet | ChocolateMusings.com #clutterbusting #declutter #organize #habit

How to Start

To start ‘decluttering for life’ I collected a list of all the ‘problem’ areas in my house. (Scroll to the bottom of the post, my video walks you through the process.)

Make a list of all the problem areas in your house. If the ‘stuff’ has a place, then it needs to be straightened. If you put something away where it belongs, and it spills over the space, it either needs a different space or there’s too much stuff. So in that case, ask yourself “what can I pare down?”

Declutter Inventory Checklist | ChocolateMusings.com

My big issues in my house:

  • Kid’s toys picked up and put away
  • Dishes in the dishwasher/sink cleared
  • Table cleared
  • Too Much Paper (school paperwork)
  • Laundry – specifically when laundry has to be re-washed several times or clean laundry piled up in my room
  • Master Closet
  • Surfaces cleared

You can also make a list of the big issues in your house. We might have some of the same issues. Whatever they are, you can use the worksheet to create a plan.

Second Step: Imagine – Give Yourself a Visual Reward for Your Hard Work

Imagine what you want to see. What is your ‘ideal’ view? What do you want to see when you look at a particular drawer? How do you envision your living area? Where are your kids’ toy’s stored? What feeling do you get when you see a clean space instead of a cluttered mess?

Third Step: Be Specific about Change

Considering that I do not have huge spans of time to dedicate to straightening or decluttering, I need to use triggers or certain times of the day or events to change my everyday actions.

Clutter Problem Area:

Piled Up Clean Laundry

Ideal:

Laundry sorted and put away when it comes out of the dryer instead of stacked against the wall in my bedroom.

Plan – Be Specific

Here’s how I break never-ending, always overwhelming laundry into specific tasks per day:

Do one batch of laundry per day. Start the batch at 6:45 am while the kiddos are eating breakfast. 8:00 am switch the laundry from washer to dryer. 9:15 am just before leaving for work, take the laundry out and put it away.

I’m a fan of anything that doesn’t create too much overwhelm and can be checked off on a day-to-day basis. In other words, laundry is a never-ending task, but telling myself that I’m required to only to do one batch per day gives me the freedom to do something else without the guilt AND bonus – I can check it off my to-do list! So instead of a chore that never ends, I’m done after one!

Set a Specific Time – a Switch in Mindset

Setting a specific time makes a HUGE difference in my mindset. The ideal is no longer arbitrary. There’s a means to accomplish the goal and I know what I must do every day to do it. Decluttering is a life skill and I plan on learning it so well I don’t realize I’m doing it.

Setting a specific time is something that I learned from a Skillshare class taught by Cynthia Koo – “How to Design Your 365 Day Challenge” – she also suggests writing the event you will do before or after your task. Just that simple step makes all the habit-creating difference in the world.

(By the way, look at her Instagram @wontoninamillion) she said she used the 365-day challenge to help build her business and post every day, which made her have to create new content for Instagram, which was a win-win.)

The Power of Habit

As Charles Duhigg suggested in his book “The Power of Habit” – we need to create a simple and obvious cue, implement it in our routine and receive a reward, and create a craving for that reward. I can’t tell you how satisfying it is to walk into my room and see no laundry piles. That in and of itself makes me do a little happy dance. Up until I came up with my trigger, doing this happy dance was far and few between, but it’s something I want.

So, let me ask you…when it comes to clutter, what do you want most to see when looking at your own clutter problem areas? What is your ‘dream view’ and subsequently what is your reward for dealing with clutter?

5 Comments
Filed Under: #InMy10Minutes, Blog, Get Organized & Start Planning, Habits, Organization Tagged: #InMy10Minutes, decluttering, get organized, motivation, organization, organize, tips and tricks

From Drab to Fab #1 – Headers, Calligraphy & Outlines – How to Make Fancy Headers Part 1

April 12, 2018 3 Comments

Turn a Drab-Looking Collection into Something Fabulous by Adding a Fancy Header

I love to make pretty headers for my bullet journal. Here’s a guide to dress-up your collection. Organizing the information in the journal is another way to make it pretty. I like lists, but I also enjoy variety (thus a huge reason why I like bullet journaling – I can change things up every single day for variety). Here are some ways to make your lists ‘pretty’ or just change-up the format.

But I also know that another key part to refer back to information is to make it look amazing. Making fabulous headers is a very easy way to dress up the page – especially if a majority of the content is a list. I realize that a lot of lists are day-to-day tasks compiled on Daily Spreads or Weekly Layouts. Not every list needs a fancy header. Personally, I just list those out and check them off when done. Because the next day or the next week, I turn the page and rarely refer back to that page again.

Dress up your Bullet Journal Collections with Fancy Titles - step-by-step instructions to create this one + Printable

A Collection is Different

A collection is something that you’ll probably refer back to time and time again and probably won’t be recreated regularly. These are the ideal page to dress up the titles and organize your lists into unique spreads. A collection is a little more special than a calendar spread. So it can look a little more special.

Side note: I have (for over a year) kept my collections intermingled with my weeklies and monthlies. Since starting my new journals, I have a planning journal and a permanent collections journal and I love it!

Learn to create fancy titles like this in your bullet journal, includes step-by-step instructions + a printable

10-Minute Collection – Title

I created the “Have 10 Minutes?” collection page in my Bullet Journal on a whim. I started making a list in Google Keep on my phone (you can read the post here and a follow-up here) but then I decided to move the content over to my collections in my Bullet Journal because I knew I would use (more) it if I wrote it down.

My ideas are best started in pencil. Just like a rough draft when writing a paper, the pencil provides a good outline, but you can change it easily as the ideas develop and progress.

Ways I Dressed Up the 10-Minute Collection:

  • Title – added a fancy-schmancy title with blended colors outlines and swirly-twirly flourished fonts
  • Sub-Titles – separate sub-titles for each area of my room help organize the page
  • Organized Lists – Classify each item and list them under the correct sub-title
  • Mind-Map Layout – Change up the layout – the title doesn’t have to be at the top. Put the title in the middle of the page and spread the sub-categories out and around the title.
  • Uniform Font List – use a uniform font to write out all the items in the collection

Dressing Up the Title:

The Number

Starting with the number – I wanted that to be big and bold but have a unique look. I looked through my font list on my computer and chose Algerian. I think this is a pretty standard font on most computers. If not – you can find it on fontsgeek.com or myfonts.com or a variety of other font websites. I chose this font because it was thick in parts, thin in others, I liked the flip on the 1 (the serif) and the line on the right side kind of like a shadow.

I sketched out the number and made it bolder than the referenced font so I could blend colors from lightest at the top to darkest at the bottom and have more space to color it in.

Tip: draw inspiration from fonts, but if your font doesn’t look exactly like what you see – now it’s yours.

Create fancy titles - start with a pencil outline in your bullet journal and add the words

Blending Colors

Start with the lightest color as the base when blending. Then add the next darker color slightly overlapping the lighter color and so on. I added black to the bottom in this case. Use the lighter color to smooth the edges. Then use the colorless blender or a water pen to further even-out the color. Don’t blend too much or you might make the paper pill.

Tip: Blending colors can sometimes make messy edges on the outside. Outlining the text after blending can ‘clean up’ the lines or disguise uneven edges.

Create fancy titles - blend the colors together

Finishing the Blending

I find that I when I use the next lighter color to blend – it ends up looking more even. But sometimes you need to use the colorless blender to smooth out the edges. The blending marker I have has a stained tip, but if you clean it after each use (just rub it along some paper until it goes clear) it will be fine. I have noticed that the tips of the lighter colors will stain, but that doesn’t matter.

Flourished Text

After sketching the number, I wrote the text in script font. But I didn’t add all the flourishes. I wanted the word ‘have’ to mingle in and out of the numbers – so I could rearrange the text to adjust placement. Once I liked the layout, I added the flourishes with a pencil. After working through the flourishes, I added the thick and thin lines of the text.

Normally I’d have used a brush pen to make the thick and thin lines, but I decided to use a mono pen and thicken the lines on the downstrokes because I thought it might be hard going across the center of the two pages.

Tip: Anytime you pull the pen or marker down, that would be the thick line. When the lines turn up or are horizontal, those are the thin lines.

Create fancy titles - outline the main text, then fill in the downstrokes on your faux calligraphy

In the next fancy headers post, I will show you how to outline the text and finish off the spread.

If you’re just anxious to have the header, you’re in for a treat. I have it available in my shop! Click here to visit.

 

Remember to plan your life so you live beautifully and don’t be afraid to find your inner muse.

~Tricia

Save this layout to Pinterest for later – while you are at it, follow me on Pinterest for more inspiration!

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Want to know what I used in this post? I’ll tell you. (Contains affiliate links – if you click-through and end up purchasing a product, I receive a small commission – though the cost is the same to you.)



3 Comments
Filed Under: #InMy10Minutes, Artsy Planner Spreads, Blog, Bullet Journal, Get Creative, Get Organized & Start Planning, Planner Header Ideas, Planner Spreads, Tutorials & How To Tagged: #BuJo, #InMy10Minutes, brush lettering, Bullet Journal, bullet journal spread, collection, collections, creativity, hand drawn, header, how to, how to blend letters, how to hand letter, how to letter, how to make a header, how to make your page pretty, in my 10 minutes, mind map, page layout, tips and tricks

About Me


Hi! I'm Tricia, the creative behind ChocolateMusings.com, I know how it feels to lose your inner muse. After years of darkness (which I call the dark ages of my life), I found my inner muse hiding in the forgotten corners of my soul, I vowed never to lose sight of her again.

Bullet journaling helped reignite the passion for art and living life again while organizing my days. I also discovered modern calligraphy and watercolor. Since then, my use of the bullet journal system has evlolved and I call it 'creative planning'. Here on the blog, I show you how to use your planner to ignite your inner muse and explore creativity and art while staying beautifully organized and living a joyful life.

I invite you to grab some good chocolate and dive into my musings. Let’s ignite your inner muse.

Read more on the about me page. You can also find my policies and disclosures here.

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