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Set your goals - make the plans - artfully create your life - live it beautifully. Grab the good chocolate and find your muse.

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Home » Eliminate the Same To Do List – Create a Master Project Checklist

Eliminate the Same To Do List – Create a Master Project Checklist

August 13, 2017 3 Comments

I love ‘to do’ lists. They help organize my brain.

Once I get it down on paper, I’m free to think of other things that could be put down on a different list.

But to do list-ing (is that a thing?) is tedious if you record the same ‘to dos’ for every project.

 

My Life To Do List

In an earlier post, I showed you how to set up a habit tracker in your bullet journal – tasks done every day to form habits. Read the post here. I thought about that layout and decided to transform the same format into a framework for accomplishing tasks that have the same group of “to dos”. But instead of tracking daily tasks, check off a to do list on projects. For instance, my blog posts have similar tasks before I can post each one. I found that I was writing the same tasks over and over. (And taking up a lot of room to do it!)

Here’s the first part of my to do list for a video + blog post:

  • Start with a topic
  • Brainstorm
  • Plan ideas
  • Layout
  • Create content
  • Video
  • Audio recording
  • Music
  • Edit video
  • Edit pictures
  • Write post
  • Edit post
  • Schedule Post
  • Etc.

That’s not even half the list! I was spending more time creating the list than I was doing the tasks on the list. The kicker was they were the same tasks over and over for every project!

So I set up a Master Project Checklist.

 

Master Project Checklist

Master Project Checklist More efficient to do list-ing

For more efficient project tasking sharing a common to do list, create a Master Project Checklist.

The size of your to do list vs. number of projects will help you decide on a vertical or horizontal layout. I opted for a horizontal checklist as I needed more room for the ‘to dos’ for each project. I counted down 4 dots from the top of my A5 Leuchtturm1917 and 8 dots over. After squaring all the boxes in the to do list, I added the task lines at an angle (which allows more room to write). I filled in my tasks grouped by the typical timeline. Since this is a ‘master page’ I knew I would return to it, so I added this fantastic feather and *To Do* washi tape to the edges of the page as a marker (I found it at Michaels at a steal), but if you want to know what the set looks like -here is a link.

This will do nicely. I can check that off the list!

Let me know what you think in the comments below. Subscribe to my newsletter and follow me on Pinterest for more ideas! Be sure to pin this for later.

How to create a master project checklist

washi tape adds a great permanent bookmark to the edge of the page

 

 

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Chocolate Musings by Tricia Murdock
YouTube Video UCefWa0NWVt5a_q9LWofOWhw_yIQ4ggBQBsg From the Archives: Fun & Whimsical Bullet Journal Set Up - Ideas and Plants - Loose floral wreaths
Lots of spring-inspired doodles with pastel colors. I changed it up this month with horizontal weekly layouts.


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Products I Used: 
Daniel Smith Watercolor: https://amzn.to/3Ip8xbD
Princeton Velvetouch Paint Brushes: https://amzn.to/42IVnPQ
Archer & Olive A5 Dot Grid Notebook: https://archerandolive.refr.cc/triciam
Helix Circle Maker Tool: https://amzn.to/49kx5xY
Tombow Fudenosuke Brush Pen: https://amzn.to/42MogKR



Video Set-Up:

Photography Lights (I use these for my everyday drawing). They're amazing https://amzn.to/2shdb4j
Canon PowerShot G7x Mark III Digital Camera https://amzn.to/3yt2lb4
Blue Yeti - USB Microphone https://amzn.to/2SNwb6a
Scissor Arm Mic Stand https://amzn.to/2CcGgm0






Contains affiliate links - if you use them, I may receive a small commission at no charge to you.
00:00 Introduction
00:12 Sneak Peek
00:33 Welcome Page
01:26 Monthly Calendar
02:42 Brain Dump
03:34 Weeklies
05:35 Journal
06:17 Habit Tracker
06:55 Flip Through
From the Archives: Fun & Whimsical Bullet Journal Set Up - Ideas and Plants - Loose floral wreaths
Lots of spring-inspired doodles with pastel colors. I changed it up this month with horizontal weekly layouts.


____________________

Brain Dump Names: https://chocolatemusings.com/different-names-brain-dump/

Social Links - Let's be Friends!
Website: http://ChocolateMusings.com
Shop: https://chocolatemusings.com/shop/
Etsy: https://www.etsy.com/shop/ChocolateMusings
Instagram: http://Instagram.com/chocolatemusingscreates
Facebook Page: https://www.facebook.com/ChocolateMusings/

____________________


Products I Used: 
Daniel Smith Watercolor: https://amzn.to/3Ip8xbD
Princeton Velvetouch Paint Brushes: https://amzn.to/42IVnPQ
Archer & Olive A5 Dot Grid Notebook: https://archerandolive.refr.cc/triciam
Helix Circle Maker Tool: https://amzn.to/49kx5xY
Tombow Fudenosuke Brush Pen: https://amzn.to/42MogKR



Video Set-Up:

Photography Lights (I use these for my everyday drawing). They're amazing https://amzn.to/2shdb4j
Canon PowerShot G7x Mark III Digital Camera https://amzn.to/3yt2lb4
Blue Yeti - USB Microphone https://amzn.to/2SNwb6a
Scissor Arm Mic Stand https://amzn.to/2CcGgm0






Contains affiliate links - if you use them, I may receive a small commission at no charge to you.
00:00 Introduction
00:12 Sneak Peek
00:33 Welcome Page
01:26 Monthly Calendar
02:42 Brain Dump
03:34 Weeklies
05:35 Journal
06:17 Habit Tracker
06:55 Flip Through
From the Archives: Fun & Whimsical Bullet Journal Set Up - Experimenting with Watercolor Leaves in my Bullet Journal. Featuring 2-to-a-spread weeklies and a loosely painted watercolor theme - I hope this planning session inspires you to paint or to try something new.


00:00 Introduction
00:15 Welcome Page Wreath
01:41 Monthly Calendar Page
03:04 Habit Tracker & Monthly To Do Pages
05:47 Gratitude + Week 1
06:35 Weeklies
06:52 Brain Dump
07:15 Journal
07:42 Whoops! Adding a Page
09:06 Final Flip Through


____________________

Social Links - Let's be Friends!
Website: http://ChocolateMusings.com
Shop: https://chocolatemusings.com/shop/
Etsy: https://www.etsy.com/shop/ChocolateMusings
Instagram: http://Instagram.com/chocolatemusingscreates
Facebook Page: https://www.facebook.com/ChocolateMusings/

____________________


Products I Used: 
Daniel Smith Watercolor: https://amzn.to/3Ip8xbD
Princeton Velvetouch Paint Brushes: https://amzn.to/42IVnPQ
Archer & Olive A5 Dot Grid Notebook: https://archerandolive.refr.cc/triciam
Helix Circle Maker Tool: https://amzn.to/49kx5xY
Tombow Fudenosuke Brush Pen: https://amzn.to/42MogKR



Video Set-Up:

Photography Lights (I use these for my everyday drawing). They're amazing https://amzn.to/2shdb4j
Canon PowerShot G7x Mark III Digital Camera https://amzn.to/3yt2lb4
Blue Yeti - USB Microphone https://amzn.to/2SNwb6a
Scissor Arm Mic Stand https://amzn.to/2CcGgm0






Contains affiliate links - if you use them, I may receive a small commission at no charge to you.
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Here's another #minimal #weeklylayout idea - use t Here's another #minimal #weeklylayout idea - use these cute day-of-the-week stickers, add the dates, and VIOLA! Your weekly setup is d.o.n.e.⁠ ✔️⁠
⁠
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Looking back at this February calendar page 📅 S Looking back at this February calendar page 📅 Sometimes simple is best!
Here's an easy-peasy heart layout. Add some paint Here's an easy-peasy heart layout. Add some paint splatters for extra color and fun!⁠
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🥰🥰🥰🥰 ❤️ 💗 💖 💘 💝 💟
I can never spell this one right. 🤦‍♀️😆⁠
⁠
Music: Walk⁠
Musician: @iksonmusic
What is your "Go to" word for lettering? Many peop What is your "Go to" word for lettering? Many people write "hi" or "hello". Love is the word I choose! 💗💖💗💗💖

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Happy Valentine's Day! To celebrate here are some Happy Valentine's Day! To celebrate here are some lovely strawberries and a pun 😅
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3 Comments
Filed Under: Artsy Planner Spreads, Blog, Bullet Journal, Get Creative, Get Organized & Start Planning, Organization, Plan With Me, Planner Spreads, Tutorials & How To Tagged: #BuJo, Bullet Journal, habit tracker, horizontal layout, how to, leuchhturm1917, master task list, page layout, tips and tricks, to do, to do list

Comments

  1. robbie doyle says

    August 24, 2017 at 8:44 am

    great blog post! Love the master project check list, I will be using the checklist when planning my blogs and videos, thanks for sharing.

    Reply
    • Tricia says

      August 31, 2017 at 8:21 pm

      Thank you, Robbie! I can’t believe it took this long to realize I needed a master project checklist!

      Reply

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About Me


Hi! I'm Tricia, the creative behind ChocolateMusings.com, I know how it feels to lose your inner muse. After years of darkness (which I call the dark ages of my life), I found my inner muse hiding in the forgotten corners of my soul, I vowed never to lose sight of her again.

Bullet journaling helped reignite the passion for art and living life again while organizing my days. I also discovered modern calligraphy and watercolor. Since then, my use of the bullet journal system has evlolved and I call it 'creative planning'. Here on the blog, I show you how to use your planner to ignite your inner muse and explore creativity and art while staying beautifully organized and living a joyful life.

I invite you to grab some good chocolate and dive into my musings. Let’s ignite your inner muse.

Read more on the about me page. You can also find my policies and disclosures here.

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