Eliminate the Same To Do List – Create a Master Project Checklist

I love ‘to do’ lists. They help organize my brain.

Once I get it down on paper, I’m free to think of other things that could be put down on a different list.

But to do list-ing (is that a thing?) is tedious if you record the same ‘to dos’ for every project.


My Life To Do List

In an earlier post, I showed you how to set up a habit tracker in your bullet journal – tasks done every day to form habits. Read the post here. I thought about that layout and decided to transform the same format into a framework for accomplishing tasks that have the same group of “to dos”. But instead of tracking daily tasks, check off a to do list on projects. For instance, my blog posts have similar tasks before I can post each one. I found that I was writing the same tasks over and over. (And taking up a lot of room to do it!)

Here’s the first part of my to do list for a video + blog post:

  • Start with a topic
  • Brainstorm
  • Plan ideas
  • Layout
  • Create content
  • Video
  • Audio recording
  • Music
  • Edit video
  • Edit pictures
  • Write post
  • Edit post
  • Schedule Post
  • Etc.

That’s not even half the list! I was spending more time creating the list than I was doing the tasks on the list. The kicker was they were the same tasks over and over for every project!

So I set up a Master Project Checklist.


Master Project Checklist

Master Project Checklist More efficient to do list-ing

For more efficient project tasking sharing a common to do list, create a Master Project Checklist.

The size of your to do list vs. number of projects will help you decide on a vertical or horizontal layout. I opted for a horizontal checklist as I needed more room for the ‘to dos’ for each project. I counted down 4 dots from the top of my A5 Leuchtturm1917 and 8 dots over. After squaring all the boxes in the to do list, I added the task lines at an angle (which allows more room to write). I filled in my tasks grouped by the typical timeline. Since this is a ‘master page’ I knew I would return to it, so I added this fantastic feather and *To Do* washi tape to the edges of the page as a marker (I found it at Michaels at a steal), but if you want to know what the set looks like -here is a link.

This will do nicely. I can check that off the list!

Let me know what you think in the comments below. Subscribe to my newsletter and follow me on Pinterest for more ideas! Be sure to pin this for later.

How to create a master project checklist

washi tape adds a great permanent bookmark to the edge of the page




2 thoughts on “Eliminate the Same To Do List – Create a Master Project Checklist”

  1. great blog post! Love the master project check list, I will be using the checklist when planning my blogs and videos, thanks for sharing.

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